8151 executive assistant jobs found

• Great Pay to Up to $22.50/hour, depending on Experience! Local Greenville Manufacturer is looking for an Executive Assistant/Office Manager to handle the following Essential Job Duties: - Executive assistant to company president. - Friendly, confident and professional demeanor when interacting with all levels of company employees, vendors, customers, bankers, CPA•s, etc. - Ability to quickly assess and prioritize situations under stress. Full charge bookkeeping to include: - Customer invoicing - Maintaining customer files and processing payments. - Vendor invoice processing, issuing payments and resolving discrepancies. - Monthly bank reconciliations. Preparing bi-weekly payroll, W-2•s and 1099•s. - Oversee safety, health and insurance reporting to a variety of customer databases. - Handle all other office duties as the need arises. Requirements: - Must be proficient with QuickBooks and Microsoft Office. - Ability to work independently with minimal supervision. - Strong verbal...

United States, Portsmouth (New Hampshire) Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of. The Sr. Mfg. Administrative Assistant, Executive Assistant supports the Site Leadership Team in areas of meetings, communications, travel, and expense reporting as needed. This position also sets up quarterly Town Hall meetings, site communication videos, SharePoint site creation, digital signage content, photography, print production, outside requests for meetings from local colleges and others, and supports requests for meetings from our Headquarters in Switzerland. Collaborate with peers for employee events and...

This Executive Assistant Position Features: •Room for growth • Benefits for full-time employees • Great Pay to $80K The Executive Assistant, Finance handles day-to-day administrative responsibilities including, but not limited to: scheduling internal and external meetings, maintaining complex calendars, and travel plans for members of the Executive Leadership Team. Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. High School 0-1 years

*JOB DESCRIPTION* The Personal Assistant will provide seamless administrative support to the Firm’s three partners. Candidates must be meticulous in all they do, bright and intellectually curious, possessing strong interpersonal skills, a great work ethic, and pleasant demeanor with a desire to excel. The ideal candidate will have prior experience in a comparable role. In addition, the candidate must have the maturity to use discretion and diplomacy and possess the ability to make moderately complex decisions in managing projects, and in implementing process improvements in a fastpaced and demanding environment. Candidate will also display flexibility, humility, and adaptability as well as the ability to be proactive and take initiative. *RESPONSIBILITIES* * Managing partners’ calendars, scheduling meetings, making arrangements for both personal and business travel. * Answering inbound communications and screening communications for priority. * Various ad hoc requests including...

This Executive Assistant Position Features: • Family Oriented Environment • Excellent Benefits And Bonus Potential • Remote Three Days A Week • Great Pay to $90K Immediate need for executive assistant seeking family oriented environment, excellent benefits and bonus potential and remote three days a week. Resourceful, professional demeanor and ability to wear many hats and multi task will be keys to success in this growing, prestigious, family-oriented organization. Will be responsible for heavy calendaring, travel arrangement for both personal and business and investor relations for Real Estate/Property Management company. Great benefits. Apply for this great position as a executive assistant today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. High School 0-1 years

We are seeking a dedicated Executive Assistant with proven experience supporting C-level executives to join our client . This forward-facing position will support the CEO and CFO and requires the ability to anticipate his needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This position will complete a broad variety of administrative tasks and ability to effectively lead the organization. The CEO and CFO and very easy going, have a good sense of humor and low maintenance. Requirements: 6-10 years' experience Ability to proactively determine appropriate course of action, referral, or response, exercising judgment to reflect company policy Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Strong problem solving and analytical skills; skilled at troubleshooting issues independently and driving them to closure Excellent interpersonal, written, and verbal...

Eastridge Workforce Solutions is currently hiring a Temporary Executive Assistant to work with a leading Tech company located in Newport Beach, CA.This position is temporary lasting for 10+ weeks, however, if the candidate is the right fit there is a possibility for temp-to-hire. Hours are Monday - Friday 830 am - 5 pm . Responsibilities include: General: managing calendars, preparing meeting areas, setting up video/web meetings with needed materials Schedule meetings and appointments effectively, prioritizing as needed Manage travel itineraries for executives and guests Assist HR in recruiting, onboarding, interview scheduling, and company tours Maintain an organized filing system of paper and electronic documents. Be proactive with an ability to anticipate needs Perform additional responsibilities and special projects as assigned Event planning Create presentation material and update accordingly Uphold a strict level of confidentiality. Qualifications The ideal candidate...

Job#: 1317497 Job Description: Apex Systems is working with a large Bank to hire an Executive Assistant. This is a contract to hire role. It is based out of NYC and this resource will be expected to come onsite twice a week. 5+ Years of experience MS Office proficiency, Organization, Communication (verbal and written) Ability to work in fast paced environment Ability to multitask and prioritize. If you are interested, please send a copy of your resume to mtracey@apexsystems.com and give Megan a call on 973-997-1469. EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political...

AllSTEM Connections is looking for an Administrative/Executive Assistant with one of our prestigious client in Banking & Financial Services. A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. Responsibilities • Maintain complex and detailed calendars • Screen incoming calls and determine the level of priority, while using caution in dispensing information • Manage the coordination and logistics of both internal and external meetings • Arrange and coordinate complicated domestic and international travel • Organize all aspects for offsite conferences and external events, including catering and transportation • Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures • Assist with staff on-boarding and off-boarding,...

We are looking for a high level executive assistant to work with multiple C-Level executives. Managing calendars, managing schedules, scheduling virtual meetings. This is a great way to get into a world class university. Looking for very detailed, professional and organized individuals that can manage a C-Level executives calendar and correspondence. This is an on site role, not remote. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. High School 0-1 years

Hi San Francisco! My name is Michelle C, and im an AppleOne hiring advisor currently looking for an Executive Assistant to work for a well known nonprofit pharmaceutical organization located in San Francisco Ca. with great Pay rate and benefits Pay Rate - $35-40/hour on temp $80-95k on perm Hybrid after training We are looking for somebody with at least 3-5 years of experience supporting executive management with strong calendaring, organization and computer skills. Experience in healthcare or Pharm is a must! LETS GET IN TOUCH AS SOON AS POSSIBLE SO WE CAN MAKE THE NEXT STEP TOGETHER! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. High School 0-1 years

Incredible position available at local prestigious organization. Company has urgent need for an Executive Assistant and offers full time hours, growth and benefits. Responsibilities will include creating spreadsheets, heavy scheduling and answering phones .Previous experience working with C-Level is highly desired. Detail oriented and the ability to work in a fast paced environment needed to succeed! Great benefits. Apply for this great position as an Executive Assistant today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. High School 0-1 years

Job Headline: Executive Assistant Job Title: Executive Assistant • Great Pay to $70K Location: Newark, CA. 94560 Our client in the Business Services Industry has an Immediate need for an Executive Assistant seeking to grow with the company as the company continues to grow. Someone who comes from a small to mid, size company within a Service Industry such as HVAC industry will be highly desired. The company offers room to grow, fun company perks and a competitive salary. Daily Tasks: -Be the right hand to the owner of the company and assist with all Administrative tasks -Assist with training new staff -Assist with insurance policy requests -Coordination of various activities -Review reports -Assist with streamlining policies and procedures -Assist with payroll -Review Accounts Payable reports Skills: -Extremely organized -Analytical thinking ability -Ability to learn quickly in a fast-past environment -Desire to learn and improve processes and procedures -Inquisitive Personality...

Growing logistics company is looking for an Executive Assistant to work for the V.P. of Operations on a direct hire basis! • College Graduate from accredited 4 year University • Progressive administrative experience. (8+ years) • Providing support to C-Suite level executives (5+ years) • Experience managing calendars and email on MS Outlook (7+ years) • Project or event management (7+ years) • Domestic and international travel arrangement (7+ years) • Expert level proficiency with Microsoft 360 applications • Adaptability - able to execute with flexibility in responding to constantly changing environment. • Collaboration - demonstrate confidence, composure, and professionalism; able to build trust with internal and external customers. • Communication - able to communicate clearly and concisely, both verbal and written with attention to details • Customer Service - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers...

This Administrative Coordinator Position Features: Looking for C-Level Executive Assistant with five years experience working in a fast paced environment. Must have extensive knowledge of Outlook scheduling, International travel arrangements, expense reports, email correspondence. .Education, Training, & Experience: •3 years of experience required, preferably in a higher education environment •Must have comprehensive skills and experience managing expense reports, . Must be flexible and have ability to multi-task various on-going projects **Upon Hire Proof Of Vaccination is Required Up to $25//hr AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. High School 0-1 years

Well-known Architect Firm located on the Westside is seeking a 2nd Executive Assistant to support the President and 1-other executive. Ideally - would prefer someone who has 2-4 years of recent executive/administrative experience. Responsibilities include: Arranging travel both (domestic & international), scheduling meetings, fielding phone calls, running errands, creating files and spreadsheets, drafting correspondence, maintaining confidential files, etc. Need to have strong MS Office skills in Word, Excel and Outlook. Prefer someone who is degreed, able to work onsite from 9am-6pm Skills/Education: MS Office: Word, Excel & Outlook Ideally a degree in English Strong organizational skills Excellent written & verbal communication skills Someone who has prior experience working for an architectural firm is ideal AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for...

Perks: cafeteria with free snacks and drinks This position provides executive level administrative support to the Vice President of Talent & Culture, as well as, administrative support to the Talent & Culture department. The Executive Assistant oversees and administers the day to day activities of the Talent + Culture department and is critical to the business. The ideal candidate must be proactive with excellent problem solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with our staff, vendors and visitors. S/he will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the vice president are a must. • Manage workflow of multiple...

Seeking an Executive Assistant (C-Suite) for an investment management client in the Galleria area (Houston, Texas). Role is Hybrid (4 days per week in office / 1 day WFH) – Galleria area Base Salary range of $80k - $95k DOE plus 10% bonus opportunity and excellent benefits This role is responsible for performing all administrative functions required by the President. Provide backup administrative support to C-suite executives and assist other executive assistants, as necessary. Education / Experience Bachelor's degree strongly preferred. Minimum of ten (10) years of administrative work experience at the executive or C-level required. Proficiency in Microsoft Office and other applicable systems iManage experience is a plus. Job Description Responsible for planning, coordinating, and managing executive and company retreats, holiday parties, and other special events. Review invoices and provide the accounting department with payment information as required Attend and record...

Growing Entertainment Leader seeking a Sharp, Creative Executive Assistant. Requirements include: • Proofreading & Strong Writing capability • Tech Savvy: Google programs, MS Office: Word, Excel, PPT • Passionate, nurturing demeanor • Personal assisting (when needed): Running errands, Event coordination, etc. Lots of Room for Advancement! 100% paid Full Benefits, Yearly Bonuses, and Free Parking! Apply Today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. High School 0-1 years

Immediate need for a top-notch Executive Assistant to work on an open ended assignment in Downtown Los Angeles. Reporting to the Director of Institutional Advancement, the Executive Assistant will provide a wide range of services in support of the Director and the efforts of the Institutional Advancement team. Key responsibilities include assisting with Board engagement, handling internal and external communications, scheduling, and expense management, and handling special projects. This position works closely with the Executive Assistant to the Managing Director/CEO and the entire Institutional Advancement team. Should be well-organized, detail-oriented, proactive and resourceful individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders. For immediate consideration, please send your resume as a Word doc and place a follow up call to Vivian at the AppleOne Downtown Bunker Hill office. AppleOne is proud to be an Equal Opportunity...